Who we are
We are an informal group of volunteers in Ringwood and its environs who have decided to club together to help others during the Coronavirus outbreak
Our website address is: https://www.ringwood-coronavirus.org.uk.
We are incorporated as Ringwood Coronavirus Assistance Ltd., a company limited by guarantee without share capital registered in England and Wales, company number 12547798.
What personal data we collect and why we collect it
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact forms
If you decide to utilise our assistance or decide to volunteer, we use forms to capture your contact data and store it in a database. We will only use the data for the purposes of arranging your assistance or for managing your voluntary activities for us – we will not use it for any other purpose.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
This site is managed on our behalf by https://www.ionos.co.uk/.
We use http://www.mailchimp.com/ to manage our mailing lists.
We use http://www.tamartelecommunications.co.uk/ to manage our phone system.
Ringwood Rotary Club (a charitable organisation) are assisting us with handling payments and donations.
In all cases we will only share the absolute minimum of your personal data with these organisations consistent with managing volunteers and managing requests for assistance. These third party organizations do not have permission to use your data for other purposes.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have provided your details on this site, have an account, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Your contact information
Please contact gdpr@ringwood-coronavirus.org.uk in the first instance.
Additional information
How we protect your data
We use off the shelf software and industry standard encryption to protect your data. Our website is managed by a hosting organisation that provides similar services to many other organisations and companies.
What data breach procedures we have in place
Please contact gdpr@ringwood-coronavirus.org.uk in the first instance.
What third parties we receive data from
Ringwood Rotary Club (a charitable organisation) share personal data with us to allow us to track payments and donations. This is kept to an absolute minimum.
Ringwood Foodbank share personal data with us to allow us to deliver food to people in need. This is kept to an absolute minimum.
What automated decision making and/or profiling we do with user data
None.
Industry regulatory disclosure requirements
None.